Organization is a distinguished skill to possess. Sought after by many; held by few. If you are an individual that is not fortuitous enough to have inherited such a skill, fear not, for it can be learned. Business owners specifically take note, as organization is an imperative skill to possess in order to run a successful enterprise. If this is a skill you would like to improve upon, you have come to the right place. We are going to give you a few tips on how to get organized for this coming year.
- Organize your Desk/Work Space
Paper can accumulate in what feels like a matter of seconds. It doesn’t take long for stacks to form and important documents to be lost. It can feel like searching for a needle in a haystack when the clock is ticking and you are searching for a specific thing. To prevent this type of situation from occurring on a weekly (or even daily) basis, start the new year off right by organizing your work space. Put like files together, color coat, and label the crap out of everything. Never use the word ‘Misc’ on any label as you will quickly forget what you put in it.
- Make a Daily To-Do List
Channel your inner Santa by creating lists and checking them twice. At the end of each work day, create a list of things you need to accomplish the next day. You can organize them in categories of order of importance. Refer to the 80/20 rule when checking off the items: 20% of your efforts will result in 80% of your outcomes or results. As long as you complete the most important 20% of the to-do list, you will be able to accomplish a decent amount of tasks. Prioritize which tasks belong in that 20%.
As a business owner, surely you have goals for your business. Choose to focus on only one or two of those goals for 2018. How will you accomplish that goal? What choices or things need to be done in order to help you achieve that goal? Formulate the goal and the process on how you will obtain it in a sentence and write it down. Recite it each morning when you wake and each night before bed to keep it at the forefront of your mind. It sounds silly, but without putting that exercise in practice you will be surprised at how quickly you can lose track of your goals.
It is a whole lot easier to think clearly when you cut back on your stuff. Go through your office space. What supplies haven’t you used in the past year? 6 months? 30 days? Donate or purge the ones you haven’t touched or even thought about touching. Purging is surprisingly freeing.
- Plan for Taxes
Start planning now for next year’s taxes. Create a specific file devoted to ‘Next Year’s Taxes’ that you will put all related documents in throughout the year. When it comes time to file and pay taxes, the time you will spend organizing and sorting through them will be greatly reduced as they will all be in one space.
By putting these five simple practices into place this year you will slowly acquire the skill of organization. Being organized in 2018 will enable you to spend more time doing things that matter, and less time on menial tasks.