COVID-19 Policy

Millennial Tech Services d/b/a Amerisales.com’s COVID-19 Safety Plan:

Keeping Employees and Visitors Safe

Purpose

On May 1, 2020, Governor Holcomb introduced the Back on Track Indiana plan, which provides five different stages over which Indiana will slowly and strategically reopen. The progression through the five stages is dependent upon external factors and may not occur in a linear matter.

In accordance with Governor Holcomb’s Executive Order, Executive Order 20-26, Millennial Tech Services d/b/a Amerisales.com (the “Company”) has developed this Safety Plan describing the measures the Company has undertaken to keep its employees and visitors safe. This Plan details, at a minimum, the (a) health screening process, (b) cleaning and disinfecting protocols, (c) personal hygiene measures, and (d) social distancing requirements the Company has established and will continue to implement in accordance with applicable local, state, and federal law.

The contents of this Safety Plan are subject to change and may be updated from time to time. Updates will be posted on the Company’s website and in each physical location that is open to the public.  Employees can access the Safety Plan in their designated workplace information posting location and electronically on the Company’s intranet.

Locations

This Safety Plan applies to the Company’s operations at the following location:

Millennial Tech Services d/b/a Amerisales.com

11691 Fall Creek Road, Suite 220Indianapolis, IN 46256

Definitions       

“Back on Track” means Governor Holcomb’s Roadmap to Safely Reopen Indiana, including the five-stage plan to reopen and all related standards, industry-specific guidelines, and Executive Orders.

Back on Track information is available here:

https://www.backontrack.in.gov/

“COVID-19 symptoms” means symptoms of COVID-19, the condition caused by the SARS-CoV2 virus, as currently set forth by the U.S. Centers for Disease Control and Prevention (CDC), including fever (body temperature greater than 100.4°F), cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, new loss of taste or smell, and less common symptoms like nausea, vomiting, or diarrhea.

CDC’s symptom list is available here:

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

“Visitor” means any individual who is not a Company employee or owner who visits the Company’s physical locations, including guests, clients, independent contractors, vendors, and delivery persons.

“Vulnerable population” means, as currently set forth by the CDC, those at higher risk for severe illness from COVID-19 include:

  • Individuals who are 65 years of age or older;

  • Individuals with underlying medical conditions, including:

    • Individuals with chronic lung disease or moderate to severe asthma;

    • Individuals who have serious heart conditions;

    • Individuals who are immunocompromised;

      • Many conditions can cause a person to be immunocompromised, including cancer treatment, smoking, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDs, and prolonged use of corticosteroids and other immune weakening medications.

    • Individuals with severe obesity (BMI of 40 or higher);

    • Individuals with diabetes;

    • Individuals with chronic kidney disease undergoing dialysis; and

    • Pregnant individuals.

The CDC’s vulnerable population list is available here:

https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-at-higher-risk.html

Safety Plan Measures

The following measures will remain in place until modified or ended by the Company.  These measures are in addition to the Company’s standard policies and procedures designed to protect the health and safety of its employees and visitors and comply with applicable law. These measures may be modified or ended based on federal, state, or local requirements, including progression through the Back on Track stages to reopen Indiana and related Executive Orders. 

Protective Equipment/Personal Hygiene

  • Employees are provided with disposable masks for recommended use and instruction on proper use, as well as hand sanitizer, tissues, and waste receptacles.

  • Visitors are encouraged to wear cloth face coverings while on-site.

  • Hand sanitizer has been placed in multiple areas on-site for employees and visitors/customers and is also available upon request. Restrooms are available for employees and visitors to use for hand washing.

  • Employees are provided opportunities throughout the work day for hand washing and use of hand sanitizer.

  • CDC posters have been placed throughout the workplace to remind employees and visitors of infection control measures.

Health Screening Process

  • Employees must monitor their own health daily, follow all employer health check reporting protocols, and not report to work if they are experiencing COVID-19 symptoms. Employees experiencing COVID-19 symptoms while at work will be sent home.

  • Employees must notify Human Resources promptly if the employee develops symptoms of COVID-19, tests positive for COVID-19, has had close contact with someone who tests positive for COVID-19, or plans to travel outside of the state.

  • Employees returning to work after having COVID-19 symptoms, a positive test for COVID-19, or having had close contact with someone testing positive for COVID-19 must be cleared to return in accordance with CDC guidelines and applicable federal, state, and local law.

  • Employees returning to work after becoming symptomatic or testing positive for COVID-19 must complete a Statement of Health.

    • Employees must attest that they are free of a fever without the use of medication for at least 72 hours, that any symptoms have improved for at least 72 hours, and that at least 7 days have passed since the symptoms first began. Currently, employees are not required to provide a health care provider certification to return to work.

  • Employee health screening information is confidential and will only be shared with public health authorities or as otherwise permitted by applicable law.

  • Visitors who are members of a vulnerable population are encouraged to use caution and limit on-site visits during stages two and three and should continue to exercise caution during all stages of Back on Track.

CDC Social Distancing Requirements

  • Return to work will occur in phases and in compliance with applicable federal, state, and local requirements regarding social distancing. Currently, there is no established end date for social distancing requirements, regardless of Back on Track stage.

  • The Company has installed signage to remind employees and visitors of social distancing requirements.

  • Physical Distance: All employees and visitors must maintain 6-feet of physical distance from other individuals unless otherwise required by the specific situation, such as a medical exam. Visitors accompanying another visitor (such as a parent and child) are not required to maintain a physical distance from each other.

  • Conference Rooms: Prior to a meeting or gathering, employees must reserve a conference or meeting room and sign-in/out. Available seating in meeting and conference rooms has been reduced to comply with social distancing guidelines.

  • Visitor Meetings and Gatherings:

    • If an in-person meeting or gathering is required, the employee hosting the meeting must ask and document the responses to the following three questions:

      • Have you, someone who lives in your household, or someone you are caring for, been diagnosed with COVID-19?

      • In the last 14 days, have you, someone who lives in your household, or someone you are caring for, returned from a CDC Level 2 or 3 country?

      • Within the last 24 hours, have you had any cold or flu symptoms, including fever, shortness of breath, or coughing?

    • These questions are documented in a Visitor Questionnaire for each guest to complete with the guest’s name, organization, phone number, and date of visit. The employee host will then indicate which room was used during the meeting. All completed questionnaires must be sent to Human Resources.

  • Kitchen Use: Employees may still use kitchens but must limit such use to obtaining food and beverages. No gatherings are permitted during Back on Track Stages Two and Three. Employees must ensure that any kitchen use is limited and quick.

Cleaning and Disinfection Protocols

  • High traffic areas are cleaned daily with EPA-approved cleaning products. High traffic areas include printer/copier areas, reception, lobby, shared products, restrooms, and kitchens.

  • Building crews use appropriate cleaning products and use new materials for each tenant to reduce cross-contamination.

  • Increase touchless options, including hand dryers, trash receptacles, etc.

  • Conference rooms, collaboration spaces, shared spaces must be cleaned after each use.

  • Wipe down all work surfaces before and after use.

  • Employees are provided with disinfectant cleaning supplies, hand sanitizers, and waste receptacles in readily available open spaces, conferences rooms, equipment areas, and other shared spaces like the kitchen.

  • Vendors entering the office space must wear appropriate personal protective equipment (PPE) and follow all sanitation protocols when executing services.

  • Employees should reduce printing and limit the number of employees using specific printers/copiers.

  • Remove office supplies from common areas. 

Telework and Business Travel

  • Telework will continue to be an option during at least stages two and three of Back on Track, based on needs of the business and employee preference, with priority given to employees who are members of a vulnerable population or who live with members of a vulnerable population.

  • All non-essential business travel outside the state is prohibited until further notice. Essential business travel outside the state will be approved on a case-by-case basis. All other business travel, including local travel, must occur in accordance with applicable federal, state, and local travel restrictions.

Questions and Concerns

The safety and health of employees and visitors is our top priority, and we will continue to update our Safety Plan based on applicable federal, state, and local guidance and business-related conditions.  Employees with questions regarding this Safety Plan should contact Lathan Fritz or Zach Witzig.  Visitors or members of the public with questions should contact Lathan Fritz at Lathan@amerisales.com.